Are you planning a trip to China from Dubai or anywhere else in the UAE? May be a holiday to explore the interesting places and culture of the country? Or may be a work trip to attend a conference or a meeting hosted by an organization in China? Or a trip to meet your family members working and residing in the country? Whatever might be your reason, you need to apply for a China visa first. If you are a UAE national, you can stay in China for 30 days without a visa. However, UAE residents who are not on the list of China visa waiver countries need to apply for a visa beforehand. While preparing for your visa application, you not only have to fill out the visa application form but also need to submit a list of documents, one of them being a letter of invitation. Here is a complete guide on invitation letter for China visa from Dubai along with samples.
What is China Visa Invitation Letter?
The invitation letter for China visa is an official document that is attached along with the visa application. It is a letter that helps the China visa officials to ensure that the visitor has a valid or authentic reason to visit the country. The letter reconfirms the things mentioned in the visa application like the purpose of the visit, the dates of arrival and departure, the things the person has planned to do, and more.
Who Needs an Invitation Letter for China Visa?
Invitation letters are usually needed for short-term visas. Here are the different categories of visas that require a letter of invitation.
Tourist Visa (L Visa): An invitation letter is not always mandatory for China tourist visa, although it would add more value to your application. Invitation letters would be needed in case of tourist visas if you are planning to visit the country for tourism but are going to stay in a friend or relative’s home instead of a hotel. An invitation letter for a tourist visa would be beneficial if the visa applicant has a limited international travel history. Moreover, if your China visa application has been rejected before, an invitation letter would add credibility to your application.
Business Visa (M Visa): A letter of invitation is mandatory when applying for China business visa. This letter needs to be issued by the company or organization you are visiting in China. It should include things like purpose of visit, duration, itinerary, and more
Family Visit Visa (Q Visa): If you are visiting a family member (citizen or permanent resident) residing in China, it is crucial to get a letter of invitation. The letter should establish the relationship between the inviter and the invitee.
Who is Eligible to Write a China Visa Invitation Letter?
An invitation letter for China visa from Dubai should come from a reliable source. It could either be an individual or an organization. The person writing the letter would have to provide the necessary documents to confirm their status in the country.
- Â The letter writer or inviter should either be a citizen or a legal resident of China.
- Â A resident or citizen of China can write a letter of invitation to invite their family members and friends to the country.
- Â Chinese organizations or companies are eligible to issue a letter of invitation for China business visa. This could be a government body, private company, or an academic organization as well.
- Â Foreign-based companies working in China can also write an invitation letter to invite their business partners, associates, or employees to China.
Key Elements of an Invitation Letter
As the invitation letter is a formal document, there is a format that you need to follow. Moreover, it is important to include all the necessary information.
Details of the Inviter: The letter should begin with the details of the inviter. This should include the host’s name, address, contact information, nationality, residential status, etc. If the letter is issued by a company or organization, the details of the company should be mentioned like the name of the company, address, etc.
Details of the Invitee: It is crucial to mention the details of the invitee, including his/her name, date of birth, nationality, passport number, residential address in Dubai, etc.
Relationship Status: The inviter has to establish his/her relationship with the invitee in the letter of invitation. This could be a close family member (parent, spouse, child, or sibling) or an extended family member (grandparent, uncle, aunt, cousin, etc.). The invitee could be a friend too. In the case of a business visa, the person the company is inviting could be an employee, business associate, or partner.
Visit Details: The letter should clearly mention the purpose of the visit. Apart from this, it is also crucial to mention the duration of the visit. The letter writer should provide details like the intended date of arrival and date of departure.
Accommodation Details: Details on where the person would be staying in China should be mentioned in the letter. It could be a hotel or a residential home.
Financial Support: If the host is going to offer financial support to the visitor during his/her stay in China, this must be mentioned in the letter of invitation.
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Samples of China Visa Invitation Letter
Here are two China visa sample invitation letters. These letters are available in the form of templates that can be used by the person or organization writing the letter.
Sample Letter for China Tourist or Family Visit Visa
(Name of the Host)
(Address of the Host)
(Email Id of the Host)
(Phone Number of the Host)
(Date)
Dear Sir/Madam,
I write this letter to invite (name of the invitee), my (relationship with the person), to visit me in China. His/her date of birth is (DOB) and passport number is (passport number). He/she is a citizen of (country of citizenship) and is currently residing in Dubai, UAE (residential ID).
(Name of the invitee) would be in China from (date of arrival) to (date of departure). During his/her stay in the country, we would be indulging in some sightseeing and spending some time together as a family. The aim is to explore all the touristic and cultural attractions of the country.
(Name of the applicant) would be staying at my residence during the entire duration of the stay. Moreover, I would be bearing all of his/her expenses during the day, including accommodation, travel, daily expenses, etc.
I affirm that I am a legal resident of China. I have attached all the necessary documents for proof.
If you have any more queries regarding the visa applicant or the purpose of his/her visit, kindly contact me on the email id or phone number provided above.
Sincerely
(Signature of the Host)
(Name of the Host)
(Passport Number – citizens of the China or Residential ID Number – residents of China)
Sample Letter for China Business Visa
(Letterhead of the Company)
(Name of the Company)
(Address of the Company)
(Email ID)
(Phone Number)
(Official Seal)
(Date: DD/MM/YYYY)
To The Chinese Embassy or Consulate in Dubai, UAE
We are delighted to extend our invitation to (name of the applicant) to (name of the company) for a business meeting from (date of arrival) to (date of departure). (Name of the applicant) is the (job title) at (name of the company he/she works in), which is our client company. During their visit, the person would engage in discussions, present ideas, and share insights with the employees in our company for a new project.
(Name of the applicant) would be staying at (name of the hotel) during the entire duration of the stay. Our company would be responsible for all his/her finances, including flight tickets, hotel booking, daily expenses, etc. We have attached all the necessary documents along with this letter of invitation.
We confirm that (name of the company) is a legally registered Chinese organization. We have a business relationship with the (name of the applicant)’s company in Dubai, UAE, where (he/she) works as a (job title).
We have attached a copy of our business license along with this letter. You are free to contact us on our official email id or phone number for any further queries about the visa applicant’s visit to our company in China.
Sincerely,
(Signature)
(Company Representative’s name)
(Job Title/Position)
(Contact Information)
Frequently Asked Questions about China Visa Letter of Invitation
1. What are the documents one needs to submit along with a letter of invitation for China visa?
-  Copy of the host’s passport, Chinese ID, or residence permit
-  Copy of the visa applicant’s passport
- Â For family visits, it is necessary to provide proof of relationship (marriage certificate, birth certificate, etc.)
- Â Proof of hotel bookings
-  Bank statements of the inviter (in case he/she is sponsoring the visa applicant’s stay in China)
- Â Company letterhead (for business invitation letter)
- Â Detailed travel itinerary (for tourism)
2. What are the important tips to remember while writing a letter of invitation for China visa?
- Â The letter should be well structured with small paragraphs covering each important point.
- Â The letter should be crisp and to the point. Avoid unnecessary things and over-exaggerated details. However, it should include all the necessary details.
- Â The letter should be short. It should be no more than a page.
- Â The tone of the letter should be formal, as it is addressed to the visa officer.
3. Can a tour company issue a letter of invitation for China visa application?
Yes, a China-registered tour company can issue an invitation letter for tourist visas, if you do not have any family member or friend living in the country. However, you will have to book your China holiday tour package through this company to be eligible for this service.
4. Should the letter of invitation be in Chinese or English?
Generally, the letter of invitation for China visa should be both in English and Chinese. You can write the letter in English and get it translated in Chinese.
5. Is it necessary to notarize the letter of invitation for China visa?
Yes, notarization of China visa invitation letter is necessary.
Conclusion
The invitation letter carries great importance for China visa application, so it must be written with care. The two types of China visa sample invitation letters provided here can be used for reference to draft the perfect letter. The presence of the letter of invitation along with the other supporting documents will ensure that you get your China visa on time for your trip to the Asian country.
