An island country in Southeast Asia, the Philippines is known for its idyllic beaches, stunning landscapes, rich marine life, unique culture, and delicious cuisine. Apart from tourism, the Philippines is also a popular destination for business meetings, conferences, and the like. Whatever the reason for your visit, you will need a Philippines visa to enter the country. Just like every other country, the Philippines also needs its guests to submit a list of important documents for the visa application process. One of them is the invitation letter. Here you will find all the important details about the letter of invitation for a Philippines visa along with a couple of samples.
What is a Letter of Invitation for a Philippines Visa?
The meaning of the letter of invitation is self-explanatory. It is a document that a host in the Philippines writes to invite a foreign national to the country. While this is a formal document, the letter of invitation can be written for personal or business reasons. Individuals can write this letter to invite their family or friends to the Philippines for a visit or a holiday. Organizations can write a letter of invitation to invite business associates or employees to the country for business purposes, such as attending a conference, meeting, negotiations, training, etc.
What is the Purpose of a Letter of Invitation for a Philippines Visa?
A letter of invitation has multiple purposes. Its basic function is to support your Philippines visa application. The letter strengthens your visa application by adding more authenticity. It helps the visa official verify your visit’s purpose and ensure you will return from the Philippines before your visa expires. It also provides proof of financial support in some cases.
Who Can Write a Letter of Invitation for a Philippines Visa?
Before submitting an invitation letter with your Philippine visa application, you need to know who is eligible to write this letter. The sender/writer of the letter can be:
- A citizen of the Philippines
- A permanent resident of the Philippines
- A registered organization/company in the Philippines
What are the Important Elements of a Letter of Invitation for a Philippines Visa?
An invitation letter should include certain key elements that are considered valid or authentic.
Address: Although this is an invitation letter to the Philippines, it must be addressed to the official at the Philippines embassy, not to the person being invited.
Details of the Inviter: The person writing the letter should provide his/her personal information, including full name, passport number, contact number, residential address, and date of birth.
Details of the Visitor: The visitor’s important details should also be included in the letter. This includes the visitor’s full name, date of birth, and passport number. The relationship between the inviter/host and the visitor should also be mentioned here.
Details of the Visit: Once the personal credentials of the visitor and the guest have been established, it is time to move to the details of the visit. This would include duration, date of entry and exit, and accommodation.
Details of Finance Support: The letter should also state who would be covering the costs of the visit. This could be the host writing the letter or the visitor themselves.
Details of the Company: If the letter of invitation is for a Philippine business visa, the company’s name, address, and contact number should be included. Apart from this, the purpose of the meeting should also be included in the letter. If the company is taking care of visitors’ financial needs, this should be clearly stated as well.
Declaration and Signature:The writer should conclude the letter by stating that the visitor will leave the country before the visa’s expiry date. This should be followed by his/her signature.
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Letter of Invitation Samples for the Philippines Visa
To make it easier for you, we are posting two sample invitation letters for a Philippine visa. You can use these as templates to create your own invitation letter.
Sample Invitation Letter for Philippines Tourist/Visitor Visa
This is a template invitation letter for a Philippines visa for tourism or a personal visit.
(Name of the letter writer)
(Address in the Philippines)
(Contact Number)
(Email ID)
(Date)
To:
The Visa Officer
Embassy of the Philippines
(Embassy Address)
Subject: Invitation Letter for Philippines Visa for (Full Name of the Visitor)
Dear Sir/Madam,
I (full name of the host) am writing to invite (name of the visitor) to the Philippines for a short stay. I am a (residential status: permanent resident/citizen) of the Philippines, and my passport number is (no. of passport). (Name of the visitor) is my (relationship) and is a citizen of (nationality of the person), (passport number).
(Name of the visitor) is visiting the Philippines for (reason for the visit: family visit, to attend an event, or tourism). He/she will be in the country from (start date) to (end date). He/she would be staying at my residence (address) during the entire visit. I would also be responsible for all his/her expenses during his stay in the country.
I have attached all my important documents, including (passport/residence visa, address proof, financial documents/bank statements) for your verification. Please feel free to contact me if you require any additional information.
I assure you that (visitor’s name) will return to (name of home country) after the visit, as he/she has family and work ties back home.
Sincerely,
(Name of the Host)
(Signature)
Sample Invitation Letter for the Philippines Business Visa
This is a template for an invitation letter for a business visa. It should be ideally written on the company letterhead.
(Letterhead of the Company)
(Name of the Company)
(Address of the Company in the Philippines)
(Contact Number)
(Email ID)
(Date)
To:
The Visa Officer
Embassy of the Philippines
(Embassy Address)
Subject: Invitation Letter for Philippines Business Visa for (Full Name of the Visitor)
Dear Sir/Madam,
The purpose of this letter is to invite (name of the visitor – passport number) to the Philippines on behalf of (name of the company). The person is currently residing in (name of the person’s country of residence) and would be visiting our company for business purposes.
The reason for (visitor’s name)’s visit is (purpose – attend a meeting, participate in a conference or training, sign a contract, etc.) at our office (address). He/she would be staying in the country from (start date) to (end date).
During his/her stay, (name of the visitor) would be staying at the (name of the hotel). (Name of the company) would be covering all of his/her costs, including accommodation, food, transportation, and all other arrangements.
We guarantee that (visitor’s name) would abide by the Philippine visa laws and would return to his/her country of residence at the end of the visit.
We have enclosed the business license, company registration certificate, and company ID for your verification.
If any additional documents are required, kindly contact us.
Sincerely,
(Signature)
(Full name of the company representative)
(Designation)
(Name of the Company)
FAQs about Letter of Invitation for Philippines Visa
Q. Is it necessary to submit the letter of invitation for a Philippines visa?
Q. Does the letter need notarization?
Q. What should be the tone of the letter?
Q. What should be the length of the letter?
Q. What are the mistakes to avoid while writing the letter of invitation?
- Making factual or spelling errors or mistakes
- Excluding important information like passport number, relationship with the visitor, travel dates, etc.
- Not attaching supporting documents.
Q. Does a letter of invitation guarantee Philippines visa approval?
Conclusion
The letter of invitation may not seem like a very important document when it comes to your Philippines visa application. But it does have its strengths and advantages. So, do make it a point to include one to ensure your visa gets approved without any hassles. If you are stuck, you can choose one of the two types of Philippine visa sample invitation letters provided above to draft one.
